Going paperless using a document scanning service is one of the most progressive and beneficial steps you can take for bringing your business up to date, and there are a number of benefits that you’ll begin to notice as soon as you make the switch. If you’re a business considering document scanning in London, here are five things that happen immediately after going digital:
Imagine how much less clutter you’ll have loitering around the office without stacks of paperwork clogging up shelf and desk spaces. This will make for a more streamlined atmosphere overall, but it will also make keeping everything clean a much simpler, quicker process as you won’t need to move documents around and worry about replacing them in the same order. Bins will no longer be full of discarded notes and will need emptying less frequently.
When using document scanning, you will notice that your printers will be used less and photocopiers and fax machines become virtually redundant. Appliances such as these are a huge energy drain and, especially for SMEs, the impact of not using them could be considerable. You’ll also be reducing your carbon footprint. The average tree produces around 8,000 sheets of paper, so when you consider how much paper your business used to use, you can get an idea of how many trees you could potentially be saving with a document scanning service.
Paper documents are easy to mislay and misplace, and finding the right sheet can be like trying to find a needle in a haystack. After going digital you’ll eradicate all those frustrating hours spent hunting for physical copies of information, as everything will be stored safely and organised in a way that makes it simple for you to access exactly what you need.
Digitised documents can be viewed remotely and can be shared with as many people who need them at any one time. Staff won’t need to waste time scanning information to send to clients, or worse, having to post it out to them, which also runs the danger of misplacement. Digitisation makes everything happen faster.
Even small businesses will have guidelines to follow regarding compliancy, and if you outsource your accounts you’ll also see an immediate benefit from going paperless. You can give each document relating to your invoices or bills a unique number, which creates an audit trail that is simple to keep on top of. You will also be able to keep a history of any amendments such as payments.
To enjoy these benefits yourself, learn more about the document scanning services in London offered by the team at Pearl Scan online.