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How Business Card Scanning Can Improve Your Life

business card scanning

How Business Card Scanning Can Improve Your Life

How many business cared have you collected over your lifetime? Hundreds, thousands, maybe hundreds of thousands?! Searching through all of your business cards is a massive waste of time, not to mention frustrating. Even if you’ve made your own digital list of contacts you can add to each time you receive a business card, there is still the risk of typing in an email address or phone number wrong – and you’ll probably only find out when it’s too late.

Business card scanning is the future – it can collect all the important data from each business card and format the data into any format. Here are some ways this fast scanning service can genuinely improve your life.

Create a Digital Address Book

It’s probably something you’ve been meaning to do for a while – but really, who has the time?! Sitting down and manually entering the contact details for your entire address book or sales database is far too time consuming. Plus, it leaves room for errors. A business card scanning service can quickly scan all the details and sort them into the correct columns for name, address, phone numbers and emails. You’ll be able to access your digital address book from anywhere, on any device.

Say Goodbye to Losing Phone Numbers

We’ve all done it – had a really good business meeting or opportunistic chat with a client, and stuffed their card in a pocket in a hurry. When you go to follow up, you can’t find the business card anywhere, and have to struggle to get in contact with them. Once you start your digital address book it is easy to keep on top of, so you can enter the details straight away. Alternatively, Pearl Scan has a scan on demand service so each time you receive a business card simply arrange for it to be picked up and scanned into your system.

Increase Leads and Sales

Once data is captured effectively, it can be transferred into Salesforce or CSV. This means that you’ll instantly have a larger sales database to work from, and some of your contacts could be years old and make new leads. Instead of trying to contact people individually, involve them in your marketing and outreach and you’ll almost always find new leads and sales.

Business card scanning is convenient and will make your office and briefcase much more organised. Not only this, but it also has the potential to improve your business operations and increase sales. It makes total business sense.

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Networking 101: Business Cards

business card scanning


Networking 101: Why It’s Important to Keep Hold of Old Business Cards

With so much of our personal and business lives turning digital these days, it can be easy to disregard business cards as a thing of the past. But we think you’d be wrong – the business card is such an integral part of networking that it’s not going to be replaced anytime soon. However, likely what you will do after receiving a business card will be digital, for example storing an email address or phone number. But it’s the act of conversation and sharing business cards which is effective and cannot be replaced.

Be Memorable

A business card gives you the opportunity to be remembered when networking. If we were to simply swap information digitally, there is no personality to the digital storage and you could be easily forgotten. However, a memorable and creative business card can be all the difference. Not to mention the likelihood that if it’s kept in a wallet or pocket then it’s a reminder of your conversation when the person comes across it.

Collect an Army of Contacts

It’s not just about giving out your business card – keeping your own collection can be very useful, too. Whether they could be potential B2B clients or you think you could work together in some way or form a partnership, having a mass of contacts to hand is helpful in a multitude of situations. However, it’s not so helpful if you have to search through a huge file or box full of business cards to find the particular contact you are looking for.

Scanning Business Cards

So what should you do to make locating people and their contact details easier? It would take hours to manually input all the data into your mobile phone, laptop or email address book. That’s a lot of time wasted, especially if you haven’t established a proper relationship with half of these contacts just yet. The easy way to do it is with business card scanning.

It’s so fast and easy to capture the data on any kind of business card, and store it in the format of your choice. Whether that’s an Excel spreadsheet, Outlook address book or into a Salesforce database, it can all be done automatically thanks to Pearl Scan’s innovative scanning technology.

Of course, you can always choose to keep the physical business cards too. They have a personal touch, and may help you to put faces to names or remember certain personality traits or business credentials of each contact. But for ease of use, it’s definitely more efficient to have data stored digitally as well.

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Why choose Pearl Scan

Document scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.